Format Your Book

If you’ve written a book but you’re struggling to figure out how to get it ready for sale, or you’ve uploaded your ebook to an online store but it doesn’t look right when you download it, we can help. We’ve formatted over 4,500 books (fiction, non-fiction, poetry, kids picture books, etc) in both electronic and print form for self-published authors (see some of our testimonials here), and have worked with many small publishers. We pride ourselves on delivering your book looking exactly how you want it to look, in a timely and affordable manner.

“When I needed an e-book formatted fast and formatted perfectly, Polgarus Studio came through for me. My expectations were exceeded. It’s a relief knowing I can count on a hand-formatted e-book that will work on every device. Highly recommended!”
— Hugh Howey, New York Times Bestselling Author [See more testimonials]

 

Why Should You Choose Us?

Unlike some formatters, we don’t use software to convert your book automatically. That rarely works well, and can cause all manner of problems. Every book we format is done by hand, first converting your manuscript to HTML, then manually cleaning it up to make sure there are no hidden problems (and believe us, Word likes to hide all sorts of junk in your manuscript!) At this stage we also take the time to fix common issues like tabs or spaces at the start of paragraphs (these are converted to automatic indents), multiple spaces, ensure ellipses display on the one line, etc. Once we have a clean, problem-free file, only then do we convert it into the format(s) that you want.

The end result? Your ebook will be a small, optimized file that won’t have any of the glitches or other problems that an automated tool can create, and will display exactly how it should, while your print book will look professionally and consistently formatted throughout the entire book.
 

We Can Make Your Book Look How You Want It To Look

Because we are formatting everything by hand, and not just using templates or some software to control the appearance, you are not restricted with how your book can look. If there is a particular layout you have seen in another book that you quite liked, we can easily match it. Just tell us any specific requests you have before we start, and we’ll take care of the rest. And if it isn’t quite right the first time, we’ll work with you until it is!
 

But What If I Need Changes Later On?

We realize that after you have published, you may find a few typos that need to be fixed, or you may want to add/update a page with details on your other works. That’s no problem at all – we’re happy to take care of that (see here for details).
 

“The Polgarus team is professional, kind and dedicated, and I’m always impressed with their work. The creative collaboration they bring to designing my books’ interiors is indicative of their diligence and respect for the writing process. Five Stars.”
— Joanne DeMaio, New York Times Bestselling Author [See more testimonials]

 

What Do We Offer?

Your manuscript should be in Word format (although we can accept most other formats – just ask). All types of manuscripts, from novels to short-story compilations, poetry collections, and non-fiction are accepted.

We can convert your file into one or more of the following formats:

mobi (Kindle) + epub – These are the standard formats used by most ereaders. If you choose this option, you will receive both formats. mobi is the format Amazon use on their Kindle. You can upload the mobi file directly to Amazon, or add it to your Kindle. epub files are used by every other ebook reader (and ebook retailers like B&N and Apple). Both formats can also be sent to friends/family/reviewers/etc. Note: We cannot provide a PDF or Word document for upload to Amazon – only mobi.

Vellum – If you own or use Vellum, you know how handy it can be. But setting up the book in the first place can be a bit of a pain. We can do the work for you, cleaning up your manuscript to fix common problems hidden in Word, and providing you with a ready-to-use Vellum file that you can easily edit if you ever want to make changes. Note: You must own your own copy of Vellum. If you order a Vellum file, you do not need the Kindle/epub option.

Smashwords – While Smashwords is useful to get your book into multiple ebook stores, it’s processing software can be rather sensitive to even the slightest problem in your Word document. We will create a clean Word file that will have no problems getting through the Meatgrinder process.

CreateSpace/KDP Print/Lightning Source/Ingram Spark (print) – We will provide you with a print-ready PDF to upload to CreateSpace, KDP Print, Lightning Source or Ingram Spark (usable at most print on demand services, including Lulu). NOTE: This is for your manuscript only – we do not do your cover.

 

Time Required

We’ll take a look at your manuscript, and send you any questions we have about how you want the final formatted books to look. Once we have that information from you, we will send you the converted file within five business days (Mon-Fri).

“Jason has done an outstanding job formatting the eBook and print versions of my novel, The Incident at Montebello. His work is meticulous and he has great attention to detail. I particularly appreciated that he was willing to customize the font and layout—even to the point of letting me try out several glyphs for section breaks within chapters. He was also very professional and very easy to work with. I highly recommend Jason and his work!.”
— P.A. Moed, author of The Incident at Montebello [See more testimonials]

 

Our Rates

Because everyone has different requirements, and may not need all the formats offered, our prices are set up so you only pay for what you want (just one of the formats on offer, two of them, etc). We also want to ensure our services are affordable to authors of shorter works, so our prices are based on word count.

The prices below are a guide for novels and short stories. Other types of manuscripts (for example non-fiction, poetry collections, short story compilations, or books with a lot of images or interlinking) may have a higher price. And if you require something in your novel or short story that will take more time than normal, we may need to charge a higher price. Just send us your manuscript via the form below, along with any requirements you have, and we can give you an exact quote. All prices are in USD.

(What is a “format” in the table below? Kindle and epub files are counted as one format. A Smashwords Word file is one format. A file for one or more of the print sites, like CreateSpace, is one format [the print file we give you will work on multiple sites]. So if you wanted files for Kindle, epub, CreateSpace and Ingram Spark, that would count as two formats.)

 

Word Count One
Format
Two
Formats
Three
Formats
<10k $30 $40 $50
10k – 20k $40 $55 $70
20k – 40k $60 $85 $110
40k – 75k $70 $100 $130
75k – 120k $80 $115 $150
120k – 180k $100 $140 $180
180k – 240k $120 $170 $220
240k+ neg neg neg

 

Optional: Express service (+$75) : Once payment has been made, your book will be placed at the top of our queue and done as soon as possible (you will receive the first format within 24 hours, and usually a lot less than that). This option is not usually available for non-fiction books.

Optional: Book uploading service (+$10/site) : If you require, we can upload your book to the various e-retailers for you (the price is based on how many sites you wish to upload the book to).

 

If you buy one or two formats initially, but later decide you want additional format(s), you only pay the difference in price.

Payment is handled via PayPal, although you don’t need to have a PayPal account (we can send you an invoice, which you can then pay like any other online purchase). Sorry, we cannot accept check, money order or bank transfer for payment.

 

What Next?

If you are interested in hiring us to handle your ebook/print formatting, or just have some questions about availability or how the process works, please contact us with the form below. Marina will return your email as soon as possible, and answer any questions you may have. Including your manuscript at this stage is optional, but it can make it easier for us to answer any questions you may have.

IMPORTANT: We cannot give you a quote for formatting if you do not attach your manuscript below!

Also note that we format the manuscript you send us. If you later discover that you sent us the wrong file, unfortunately we will have to charge you to do the reformat with the correct file. Please double-check you are attaching the correct file.

We begin preliminary work on formatting your book soon after you give us the go-ahead. Please let us know if you plan to do another editing pass, or are waiting for final feedback from others. Once we have begun work on your book, any changes you send will count toward your 30 free changes.

Except in rare cases, we are unable to format from a PDF (or a Word file saved from a PDF). We will need a source file (eg: Word, RTF, InDesign, etc) for your book.

* indicates required field







Acceptable file types: doc,docx,rtf,pages,zip,odt.
Maximum file size: 30mb.
NOTE: If you get any sort of error when you click submit, the form will "forget" your manuscript, and you will need to re-attach it above.